August Meeting Minutes

The August Booster Club Board meeting minutes are as follows:

ATTENDEES:

Joslyn

Carla

Addison

Antointette

Darcy

Courtney

AGENDA:

CONTRACTS

  • All Contracts have been signed

  • 33 athletes with outstanding dues

  • Jessica to send physical notes to these families

SPONSORSHIPS - SHINING STARS (Carla)

  • Carla & Darcy to go through the updated spreadsheet

  • Add to-dos and dates to this spreadsheet like last year. LAST CALL/WELCOME POST/UPDATE WEBSITE

  • Banner Timing - September

  • Should we do a last call email? We had due date of August 15th.

  • Promote Shining Stars on Social Media

FUNDRAISING

  • Trash Bags - Success

  • Pizza for SWAG

    • Pizza Deliver on August 22nd at 5pm Joslyn will email to remind people

    • we have 2-3 people that can’t make it.

  • Fundraiser Ideas - need to make calendar and set them up

    • Fund Your Uniform (May/June)

    • Trash Bags - June

    • Pyramid Pizza for Team Bonding Items - July

    • Football Mania - need to promote - due August 31st.. Assign teams to go talk to

    • Gift Card - September

    • Auntie Anne’s Pretzel - October (Addison) Sent for brochures. Frozen items with 6/case. Must order by case. Sell for $18-20 and make $7.40 Must sell 400 for free shipping.

    • QuikTrip - November?

    • Mums - We are on the waiting list for Louisburg Mums

    • Hanging Baskets - We are on the list for Louisburg for April

    • Gourmet Popcorn Fundraiser

    • Flower Bulbs Fundraiser - What is timing

    • Calendar - Similar to Fund my Uniform

    • Bedsheets - Not doing this year. Email sent out to everyone

    • Egg My Yard

    • Superbowl Squares

TEAM COMMUNICATIONS

  • SWAG

  • Carnival

  • Team Pictures

  • Baskets

  • Need to confirm team parents have reconciled Band and other initial items

  • BC Band - Jessica to update

Need to communicate above to team parents

EVENTS

  • Carnival (Kristin & Antoinette)

    • Sunday, September 25th

    • Decided on NO Rainout Day

    • Budget plus get donations

    • At the gym

    • Per Team Ideas

      • Photo Booth

      • Noise Makers

      • Good Luck Clips

      • Keychains

      • Food

      • Drink

      • Snacks/Dessert

      • Bounce house -needs one Box outlet

      • Obstacle Course - needs 2 box outlets

      • Dunk Tank - Water

      • Face Painting - KC Cheer Tattoo

    • Needs - Map, Trash Cans, Cones, Tape/Rope, Tickets?, Vote best for gym- Prizes?

    • Bring can of food for Harvesters

  • Spirit Spectacular

    • Baskets?

    • Thoughts & Budget

    • Sell Jerseys

SCHOLARSHIP FUNDRAISER

  • Flowers and notes

    • Red and White Carnations

    • Sell for $5

    • Kick Off in October

TEAM BONDING

  • Budgets sent out

  • Will take SWAG donations until further notice

BOOSTER CLUB APPAREL

  • Reversible jerseys purchased. Working with Heidi to get printed

  • T-Shirt for sponsors - Need ideas. Heidi getting pricing

CHARITY EVENTS

  • Open to ideas or same as prior years

  • Discuss in September/October

BANQUET

  • Thursday, April 13th

  • Emabasy Suites

  • Contract signed and booked

YEARBOOK

  • 2022-2023 picture ideas

    • Take pictures in April unless the team decides to do them earlier.

    • Do we need wood letters? (Addison)

COMMUNICATIONS FROM THIS MEETING

  • Website - Shining Stars

  • Band - Jessica checking BC Band

    • Need help checking team bands

  • Instagram/Facebook - need need more promotion here for Shining Stars and Football Mania

  • Email - Current Fundraisers