September Meeting Minutes

The September Booster Club Board meeting was held September 21, 2021

ATTENDEES:

Joslyn Dawson

Carla Meyer

Antoinette Pennington

Tammy Davidson

Jessica Springer

Addison Wright

AGENDA:

CONTRACTS

  • Approximately 10 members with outstanding balance on BC dues. Joslyn will follow up with these families

SPONSORSHIPS

  • Banner update - We will order a couple of them once we receive all logos.

  • Need to be sure we are checking off that we are completing each promise

  • Go through promises and due dates with BC

  • Joslyn walked everyone through the spreadsheet

  • Impressive list of Sponsors!!!

FUNDRAISING

  • Other fundraisers

    • July - Trash Bags

    • August - Gift Card Raffle

    • September - Poppin Popcorn

    • October - Bedsheets

    • November - Hurts Donuts

    • December - TBD

  • Maybe we do a specific new uniform fundraiser in the spring? “Sponsor my Uniform” or “Flipathon”.

  • Other ideas

    • Calendar (Courtney) - team fundraiser

    • Flock your Yard - team fundraiser

    • Egg Your Yard - team fundraiser

    • Mums - too late this year. We need to sign up earlier next season.

TEAM COMMUNICATIONS

  • BAND - No issues at this time

  • Coaches spotlight - Looks amazing! Kristin is sending one to Ashleigh every Wednesday

FALL EVENT

  • October 2nd

  • Shawnee Mission Park Shelter 4 - no rain out day (cost is $115)

  • Antoinette is providing the photographer, Meg Emma. Already put her on the sponsorships list. Backdrop & helping photographer - Heidi & Antoinette

  • Food - Antoinette is picking up and bringing - Sandwiches, chips, cookie, plates, napkins, condiments, trash bags, table cloth.

  • Price Chopper Sign - Alysha

  • Food Volunteers - WHO?

  • Balloons - Joslyn purchased. Stars for Tinys and KC Cheer x3

  • Numbers - Heidi providing

  • Clothes pin table - need supplies - who can be in charge of this? Joslyn to buy clothes pins. Do we need a table cloth?

  • DFA table - we need several people to bring coolers of drinks. Carla can work the table during the event.

  • Advertise for Good Luck Grams??

  • Bring extra old yearbooks to sell?

  • Budget - $5 per athlete ($1600)

Who is bringing what:

  • Joslyn - Balloons (letters and stars), napkins, rosters, reminder sign on BC stuff

  • Heidi - Numbers

  • Addison - table cloth for craft, duct tape, clothes pins, craft stuff to decorate pins, baggies

  • Carla - speakers, coolers, DFA drinks, table cloth for DFA

Who is doing what:

  • Photographer and on deck help - Antoinette & Heidi

  • Taking pictures with DFA drink and tagging on Social Media - Kristin

  • Food & Craft Help - Tammy, Jessica, Addison, Joslyn

  • DFA Table - Carla & Joslyn

SPIRIT SPECTACULAR

  • October 31st

  • Baskets - Heidi says there are some good ideas!

  • Vendor Contracts - We will charge vendors $50/table. Joslyn to get vendor contract out. Vendor Form is sent out now.

  • Tables - KC Cheer has 4. How many do we need to cover baskets & BC table & DFA table?

  • Good luck Grams - need to get this pre-order out there.

  • Joslyn to email out for volunteers

  • Online auction set up? Follow up with Heidi after fall picnic

  • Send out more emails after picnic regarding Spirit Spectacular

  • Sell bracelets & yearbooks

SCHOLARSHIP FUNDRAISER

  • Grams from Spirit Spectacular

TEAM DINNERS

  • Oklahoma - everyone will be there except Flippers and Fantastic. Budget is $20/person for approximately 320 people including coaches. Courtney to research. $6200

BOOSTER CLUB APPAREL

  • Football jersey almost done!

  • Muscle tee - muscle tee will have the sponsors on it - Will be coming soon after we get all sponsor logos.

CHARITY EVENT(S)

  • Toys for Tots - after Thanksgiving/December

  • need to determine date that toys need to be donated

YEARBOOK

  • Informal team pictures will be taken at the Fall Picnic

  • Need a new designer for 2022. Send out in early 2022

COMMUNICATIONS FROM THIS MEETING

  • Website - minutes, fundraisers, banners for Sponsorships

  • Band - noe noted

  • Email - picnic, spirit spectacular, fundraiser