August 2021 Meeting Minutes

The August Booster Club Board meeting was held in August, 2021

ATTENDEES:

Joslyn Dawson

Kristin Drussel

Carla Meyer

Antoinette Pennington

Alysha Kapur

Tammy Davidson

Addison Wright

AGENDA:

CONTRACTS

  • Approximately 20 members with outstanding balance on BC dues.

SPONSORSHIPS

  • Discussion was concerned with finding donors, local business volunteers, banner update. Joslyn reached out to previous donors - looking good so far. Joslyn has started a spreadsheet for donors and potential donors.

  • Banner update - Cost will be $130-$150. We will get a couple to fit all sponsors

  • Carla to finish sponsorship slide and local business letters

  • Tanners will not participate

FUNDRAISING

  • Other fundraisers

    • Gift Cards (August): Dollar donations instead of Gift Card. Joslyn to ask Mary about payment and to purchase Gift Cards.

    • Mums - too late this year. Need to sign up earlier

    • Fundraising Favorites (October): Not very popular so we may want to trade out with something different.

    • Texas Roadhouse (November): Joslyn sent an email for information. Still waiting for a reply. Several attempts with no response, we will walk away from this one.

    • Poppin’ Popcorn Online (September) Tammy to update

    • Bedsheets - vote in October

    • Calendar (Courtney) this would be good for individual teams.

  • Hurts Donuts (November)

  • Pies - This is a maybe. You only get a card, not an actual pie

  • Joslyn to send out a poll on preference of fundraisers. Results are as follows:

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TEAM COMMUNICATIONS

  • BAND - Majority of the gym is on band - no issues noted

  • Coaches Favorite Lists - All returned except Jake and Kristi. Results sent to team parents

  • Coaches spotlight - Carla to make a coaches spotlight and post so people get to know them. Kristin & Addison to help with pictures

FALL EVENT

  • Date decided on - October 2nd

  • Shawnee Mission Park Shelter 4 - no rain out day (cost is $115)

  • Antoinette is providing the photographer, Alysha will develop schedule.

  • Food (sandwiches, chips, cookies) Antoinette is researching. Donations whenever possible.

  • Budget - $5/athlete $1600

  • Balloons - KC Cheer and numbers for levels

  • Other things to do or just stand around and take pictures and eat - Clothes pins?

  • Pictures - just team Practice wear with team jerseys

  • Need volunteers - 11 a.m. to 1:30 p.m.

  • Joslyn to finalize schedule and send out

SPIRIT SPECTACULAR

  • October 31st

  • Baskets - what are the rules? Do the team parents know? Yes

  • Vendor Contracts - Joslyn will work on this and email out

  • Tables - KC Cheer has 4. Do we need more?

  • BC table - “Grams” to be pre-ordered. Waiting to hear on cookies and flowers

  • Find volunteers for set up and break down.

  • Sell bracelets & yearbooks

SCHOLARSHIP FUNDRAISER

  • Flowers & Crumbl Cookies at Spirit Spectacular - need to send pre-order email

TEAM DINNERS

  • Oklahoma - everyone will be there except Flippers and Fantastic. Budget is $20/person for approximately 320 people including coaches. Courtney to research.

BOOSTER CLUB APPAREL

  • Football jersey and muscle tee - muscle tee will have the sponsors on it - Heidi and Joslyn are

    working on it - need jersey prior to fall event

CHARITY EVENT(S)

  • Toys for Tots - after Thanksgiving

  • need to determine date that toys need to be donated

YEARBOOK

  • Informal team pictures will be taken at the Fall Picnic

COMMUNICATIONS FROM THIS MEETING

  • Website - update Fundraising

  • Band - ask for volunteers for Fall Picnic and Spectacular

  • Email - sizing form for Jerseys and shirts